LIABILITY AND INSURANCE
The organizers will not accept liability for loss of or damage to any exhibit, materials, machineries, etc nor for injury to exhibitor’s personnel at any time. Exhibitors are strongly advised to take insurance policy covering the following against theft, loss or damage, including the risk of fire, injuries and third party claims etc:
DEMONSTRATIONS & WORKING EXHIBITS
An exhibitor intending to demonstrate working equipment on his stand must:
FIRE PRECAUTION
The organizers at different points in the exhibition halls shall provide fire-fighting equipment. Exhibitors are however advised to take due precautions and install necessary safety and firefighting equipment in their stands. Exhibitors, who, because of the nature of their exhibits, require a special type of fire extinguisher, must make arrangements at their own cost for the provision of such equipment. The organizers will assist and advise, if required. Any person seeing an outbreak of fire, however slight, must make immediate use of fire alarm system and make every endeavor to extinguish the outbreak or to confine it by the use of extinguishers and / or removal of goods in the vicinity.
FIRE EXTINGUISHERS
Fire hydrants and fire extinguishers in the halls must not be obstructed or made unrecognizable or inaccessible.
ELECTRICAL INSTALLATION & ELECTRICAL APPLIANCES
All electrical equipments must comply with the safety regulations. Electric cooker plates, irons, grills, cookers, immersion heaters and other electrical appliances are to be adequately supervised during operations. They must be placed on the fire proof, heat resistant bases so that even in the case of excessive heat, inflammable objects in their vicinity cannot be ignited.
SAFETY LIGHTING
Safety lighting is to be switched on at nightfall. If exhibition stands or parts of the exhibition hall are darkened for operational purpose, sufficient safety lighting is to be provided.
PACKING MATERIAL
Packing material, transport crates and the like which are not needed during the exhibition are to be handed over to the officially appointed freight forwarder of your choice who will store the material for you at a cost. During the stand set-up and dismantling periods, the transport paths in the halls are to be kept free as far as possible, transport and packing material and other equipment, which is no longer needed, should be removed immediately from the hall.
INTERNAL COMBUSTION ENGINES
Internal combustion engines must not be demonstrated in operation in the halls. Fuels must not be stored on the stand. Fuel tanks must be locked and batteries disconnected. Compressed gas cylinders are prohibited in the exhibition area.
STAND FITTING REGULATIONS
(FOR OFFICIAL SHELL SCHEME EXHIBITORS)
The following regulations must be observed when preparing a stand presentation:
Rental Display/Shell Scheme
‘SPACE ONLY’ STANDS
Exhibitors who have booked Space Only sites, may use a contractor of their own choice, subject to the following rules:
ELECTRICAL SUPPLIES & INSTALLATIONS
The organizer, in addition to normal stand lighting will provide hall lighting. The standard electrical voltage available for use on stands at the exhibition is 230volts, single-phase alternating at 50Hz and 415volts, three-phase alternating at 50Hz. A fluctuation of plus or minus 10% can be expected. EXHIBITORS WHOSE EQUIPMENT IS PARTICULARLY SENSITIVE SHOULD INSTALL A STABILISER. Supplies to stands will normally be switched off at source 30 minutes after the exhibition closes each day (15 minutes on the final day).
NOTE:
IN-HALL FREIGHT HANDLING
ONLY OFFICIALLY APPOINTED FREIGHT FORWARDER is permitted to work in-hall and handle onsite equipments. Any forwarder may deliver goods to the doors of the hall, but the officially appointed freight forwarders MUST handle from the point to your booth, unless the item can be hand-carried by one man.
This regulation will be strictly enforced and is necessary for reasons of insurance, safety and control.
REMOVAL OF EXHIBITS
NO REMOVAL OR DELIVERY OF EXHIBITS AND OTHER EXHIBITION STORES IN OR OUT OF THE EXHIBITION HALL IS PERMITTED DURING THE OPEN HOURS OF THE EXHIBITION. Such removal, delivery or replenishment to stock may only be carried out before opening hours in the morning or after closing time in the evening. If you wish to remove any item of your display from the hall during the show days, a “GOODS REMOVAL PASS” must be obtained from the show management office.
STAND CLEANING
The organizers will arrange for the general cleaning of the exhibition premises and stands (excluding exhibits and displays) prior to the opening of the exhibition and daily thereafter. It is the responsibility of all exhibitors to keep their own stands tidy. Exhibitors with working exhibits resulting in substantial quantities of waste materials, must inform the organizers in advance so that necessary arrangements may be made for which a charge will be raised.
STORAGE & WASTE MATERIAL
The organizers are unable to provide storage facilities for packing cases, surplus materials, or other property of exhibitors. Arrangements for safe-keeping of such items at a cost must be made with the officially appointed freight forwarders of your choice. Also, for small entrepreneurs, efforts will be made to provide storage space. They too should get in touch with official forwarder of their choice with their requirements. During move-in, construction of stands and removal of exhibits, the passageways of the exhibition hall must not be obstructed with packing materials, construction materials or debris. Contractors are responsible for removing their own off-cuts and waste each day of buildup and break down. Exhibitors are requested to place their waste in the aisle for removal by the cleaners. The organizers reserve the right to invoice exhibitors for excessive packing materials and discarded crates or cartons, which will be removed by the cleaners.
MANNING OF STANDS & GENERAL CONDUCT
Stands must be fully staffed and operational throughout the open hours of the exhibition. Exhibitors may not participate in any activity, which causes or is likely to cause annoyance to visitors or other exhibitors. In particular, audio/visual display equipment must be positioned and sound levels so adjusted to avoid disturbance to neighbors. In the event of any disagreement, the organizers decision in this matter will be final.
CENSORSHIP OF FILM/AUDIO VISUAL DEMONSTRATION
Audio/Video cassettes, CDs, DVDs, tapes and other such material must be submitted to the officially appointed freight forwarder by the exhibitor for clearance by the Indian Government Authorities prior to the show.
AUTHORITY ON THE PREMISES
The organizers shall be responsible for and be entitled to act as the owners of the premises throughout the tenancy period. The decision of the organizers in any problem or dispute will be final.
RETAIL SALES PROHIBITED
Retail sales of plants, machinery, ancillary equipment and samples are strictly prohibited. Spot orders for the same may be booked and delivered after the exhibition is over. However, free sale of books, periodicals and magazines is permitted.
SALE OF EXHIBITS BY INDIAN EXHIBITORS
The organizers appreciate that in many cases the exhibitors prefer to sell exhibits instead of carrying them back to their destination. Such sale of exhibits can be effected, if so desired by the exhibitors. This is however, subject to the condition that organizers shall not be responsible for collection or remission of duty, taxes such as import and excise duty, sales tax, octroi etc. Fulfillment of this obligation will be totally the responsibility of the exhibitor individually. The sold exhibits can be removed only after the conclusion of the exhibition along with removal of other exhibits after complying with the rules in all respects. It is advisable for exhibitors to refer to the guidelines of the officially appointed clearing & forwarding agents in this regard.